MINUTES OF MEETING 

ISLES OF BARTRAM PARK 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Isles of Bartram Park Community 
Development District was held on Friday, May 17, 2024 at 10:00 a.m. at the Offices of GMS, 475 
West Town Place, Suite 114, St. Augustine, Florida. 

 

 Present and constituting a quorum were: 

 

 Scott Forshey-Friedman Chairman 

 Joseph Zemel Vice Chairman 

 Nancy Brown Supervisor 

 Zenzi Rogers Supervisor 

 

 

 Also present were: 

 

 

 Jim Oliver District Manager 

 Wes Haber by phone Kutak Rock 

 Sarah Sweeting GMS 

 

 

 

FIRST ORDER OF BUSINESS Roll Call 

 Mr. Oliver called the meeting to order at 10:00 a.m. Four Board members were present 
constituting a quorum. 

 

SECOND ORDER OF BUSINESS Audience Comment 

 Mr. Oliver noted there is one member of the public present today. Hearing no comments. 

 

THIRD ORDER OF BUSINESS Organizational Matters 

A. Acceptance of Resignation from Supervisor Stuck 


 Mr. Oliver stated Supervisor Stuck has resigned from the Board and asked for a motion to 
accept his resignation. 

 


On MOTION by Mr. Forshey-Friedman, seconded by Ms. Rogers, 
with all in favor, Accepting the Resignation of Supervisor Stuck, was 
approved. 

 

B. Discussion of Process to Fill Vacant Seat 


 Mr. Oliver noted the Board does not have to fill this seat. The seat will be filled by the 
general election process in November which means there will be a budget hearing in August and 
then perhaps one more meeting before the general election. The Board can fill it if it wishes. Mr. 
Forshey-Friedman recommended holding until it is filled organically through the process. 

 

FOURTH ORDER OF BUSINESS Approval of Minutes of the February 2, 2024 
Meeting 

 Mr. Oliver presented the minutes of the February 2, 2024 meeting and asked if there were 
any additions, corrections, or deletions. The Board had no changes to the minutes. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, 
with all in favor, the Minutes of the February 2, 2024 Meeting, were 
approved. 

 

FIFTH ORDER OF BUSINESS Consideration of Agreement for Engineering 
Services 

 Mr. Oliver noted at the last meeting the Board accepted the resignation of ETM and started 
the RFQ process selecting DEG to fill that vacancy. Mr. Haber has prepared an agreement. Mr. 
Oliver asked for a motion to approve the agreement with Dominion Engineering Group. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Rogers, 
with all in favor, the Agreement with Dominion Engineering Group 
for Engineering Services, was approved. 

 

SIXTH ORDER OF BUSINESS Consideration of Resolution 2024-02, 
Approving the Fiscal Year 2025 Proposed 
Budget & Setting a Public Hearing Date for 
Adoption 

 Mr. Oliver stated the public hearing will be August 9, 2024 at 10 a.m. and recommended 
the Renaissance Resort WVG. He noted FY24 was the first year that capital reserves were collected 
and $50K was collected. To keep the assessments level, the capital reserve contribution was 


reduced to $25K for FY25. He suggested to keep the capital reserve fund contribution at $50K. 
Since there is a new engineer, he suggested increasing that line item to $12K. If the budget is 
approved with the increased amounts, it can be reduced but can’t be added to. Mr. Oliver asked if 
the Board is okay with these changes and a motion to approve. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, 
with all in favor, Resolution 2024-02, Approving the Fiscal Year 
2025 Proposed Budget as Revised & Setting the Public Hearing for 
August 9, 2024 at 10:00 a.m. at Renaissance Resort for Adoption, 
was approved. 

 

SEVENTH ORDER OF BUSINESS Consideration of Proposals: 

A. Fencescape Proposal for Boundary Fence 


 Mr. Oliver presented the proposal from Fencescape for boundary fencing in the amount of 
$8,564. Mr. Forshey-Friedman noted this is in the front of the community on the fountain side and 
provides 6 ft. of aluminum fencing to protect the assets of the CDD. A Board member noted in 
addition to this fence, he would like to have cameras. 

 

On MOTION by Ms. Brown, seconded by Mr. Forshey-Friedman, 
with all in favor, the Proposal from Fencescape for $8,564, was 
approved. 

 

B. Yellowstone Proposal for Holly Bushes for Boundary 


 Mr. Oliver stated this proposal had two options. Board consensuses was to take no action 
at this time. 

 

C. Yellowstone Proposal for Entrance Annual Bed Rework 


 Mr. Oliver presented the Yellowstone proposal for entrance annual bed rework for 
$1,992.50. Mr. Forshey-Friedman noted this would be removing the juniper. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, 
with all in favor, the Proposal from Yellowstone for Entrance Annual 
Bed Rework in Amount of $1,992.50, was approved. 

 

 


D. Yellowstone Proposal to Sod Installation to Repair Ruts 


 Mr. Oliver noted this proposal is for sod installation to repair ruts. Mr. Forshey-Friedman 
stated that is not CDD property and will get with the District Manager regarding that. 

 

E. Underwater Waterfall Light Repairs 


 Mr. Oliver noted proposals were received from Innovative and High Tide for waterfall light 
repairs. Mr. Forshey-Friedman stated the original lighting in the main fountain inside the water 
has all failed. This repair is due to age and is for wiring and lighting. He recommended the High 
Tide proposal at $5,352.18 instead of Innovative at $15,468.74 as it is the same scope of work. 
Ms. Brown recommended checking on a warranty. Mr. Oliver suggested doing a NTE cost and 
authorize Scott to work with Taylor and the vendors on this. Mr. Oliver noted Innovative had two 
proposals, one at $15,468.74 and another at $2,840 and asked if they work in conjunction. Mr. 
Forshey-Friedman stated the $2,840 is for the lights ripped out by the criminal mischief which was 
sent over and done so needs ratification. The other two are to replace. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, 
with all in favor, the Proposal for $2,840 for Waterfall Lights, was 
ratified. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, 
with all in favor, NTE amount NTE $15,500 for Waterfall Light 
Repairs & Authorized Supervisor Forshey-Friedman to Work with 
Vendors and Taylor Tennison for Installation, was approved. 

 

EIGHTH ORDER OF BUSINESS Ratification of Proposals: 

A. Yellowstone Proposal for Mulch & Pine Straw Installation 


 Mr. Oliver presented the Yellowstone proposal for mulch/pine straw installation for 
$6,255. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Rogers, 
with all in favor, the Proposal from Yellowstone for Mulch & Pine 
Straw Installation for $6,255, was ratified. 

 

 


B. First Choice Aquatics for Pond 2 Fountain Repair 


 Mr. Oliver presented the proposal from First Choice Aquatics for Pond 2 fountain repair in 
the amount of $3,632. 

 

On MOTION by Mr. Forshey-Friedman, seconded by Ms. Rogers, 
with all in favor, the Proposal from First Choice Aquatics for Pond 2 
Fountain Repair in the Amount of $3,632, was ratified. 

 

NINTH ORDER OF BUSINESS Fountain Maintenance Reports 

 Mr. Oliver stated this information needs to be provided to them. 

 

TENTH ORDER OF BUSINESS Other Business 

 Mr. Oliver asked for any other business. Hearing no comments, the next item followed. 

 

ELEVENTH ORDER OF BUSINESS Staff Reports 

A. Attorney 


 Mr. Haber reminded the Board of Form 1 due July 1st filed electronically with the 
Commission on Ethics and four hours of ethics training by December 31, 2024. Links will be sent 
out to the Board. 

 

B. Engineer 


Mr. Oliver will get with Bill Schaffer the new engineer and keep him up to speed. 

 

C. Manager 
1. General Elections 








 Mr. Oliver stated three seats will be decided by general election, seats 1, 3, and 5 held by 
Scott, Zenzi, and the seat that was held by Delton that is vacant right now. The qualifying period 
is June 10th through June 14th. The Board was directed to visit VoteSJC.gov for more information. 

 

2. Report on the Number of Registered Voters (1,045) 








 Mr. Oliver stated there are 1,045 registered voters in the District as of April 15th. 

 

TWELFTH ORDER OF BUSINESS Supervisors’ Requests 

 There being no comments, the next item followed. 


 

THIRTEENTH ORDER OF BUSINESS Audience Comments 

 There being no comments, the next item followed. 

 

FOURTEENTH ORDER OF BUSINESS Financial Reports 

A. Balance Sheet as of March 31, 2024 and Statement of Revenues & Expenditures 


 Mr. Oliver presented the financial reports as of March 31, 2024. On the balance sheet, you 
will see the capital reserve fund has $50,000 which was allocated from the budget process a year 
ago. No other unusual variances. 

 

B. Assessment Receipt Schedule 


 Mr. Oliver stated the Assessment Receipt Schedule shows the District is 98% collected. 

 

C. Approval of Check Register 


 Mr. Oliver presented the check register for Board approval. 

 

On MOTION by Mr. Forshey-Friedman seconded by Ms. Rogers 
with all in favor, the Check Register, was approved. 

 

FIFTEENTH ORDER OF BUSINESS Next Scheduled Meeting – August 16, 2024 @ 
10:00 a.m. 

 Mr. Oliver stated the next meeting was changed to August 9, 2024 at 10:00 a.m. at the 
World Golf Village Renaissance. Mailed notice will be sent to residents. 

 

SIXTEENTH ORDER OF BUSINESS Adjournment 

 

 

On MOTION by Mr. Forshey-Friedman seconded by Ms. Brown, 
with all in favor, the Meeting was adjourned. Signature - Jim Oliver
Signature - Scott Forshey-Friedman


 

 

 

 

_______________________________ _________________________________ 

Secretary / Assistant Secretary Chairperson / Vice Chairperson