MINUTES OF MEETING ISLES OF BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Isles of Bartram Park Community Development District was held on Friday, November 8, 2024 at 9:03 a.m. at the Offices of GMS, 475 West Town Place, Suite 114, St. Augustine, Florida. Present and constituting a quorum were: Scott Forshey-Friedman Chairman Nancy Brown Supervisor Scott Kelley by phone Supervisor Zenzi Rogers Supervisor Also present were: Jim Oliver District Manager Wes Haber by phone District Counsel Matt Biagetti GMS FIRST ORDER OF BUSINESS Roll Call Mr. Oliver called the meeting to order at 9:03 a.m. Three Board members were present in person constituting a quorum. SECOND ORDER OF BUSINESS Audience Comment Mr. Oliver noted no members of the public were present today. THIRD ORDER OF BUSINESS Approval of Minutes of the August 6, 2024 and August 9, 2024 Meetings Mr. Oliver presented the minutes of the August 6, 2024, and August 9, 2024, meetings and asked if there were any changes. The Board had no changes to the minutes. Docusign Envelope ID: 62BF3B4B-1204-463B-B969-8A3768608F95 November 8, 2024 Isles of Bartram Park CDD 2 On MOTION by Mr. Forshey-Friedman, seconded by Ms. Rogers, with all in favor, the Minutes of August 6, 2024, and August 9, 2024, Meetings, were approved. FOURTH ORDER OF BUSINESS Ratification of Audit Engagement Letter with Grau & Associates for Fiscal Year 2024 Audit Mr. Oliver stated that as a unit of the government of Florida, they must hire an independent CPA firm to conduct an annual financial audit. He explained the selection is made through the RFP process, where the Board of Supervisors selects the audit firm with an engagement letter in the amount of $4,100, which is the budgeted amount in the FY24 budget. Mr. Oliver stated they are looking for a motion to ratify the execution of that engagement letter. On MOTION by Mr. Forshey-Friedman, seconded by Ms. Rogers, with all in favor, the Audit Engagement Letter with Grau & Associates for the Fiscal Year 2024 Audit, was ratified. FIFTH ORDER OF BUSINESS Consideration of Resolution 2025-01, Amending the Capital Reserve Fund Budget for Fiscal Year 2024 Mr. Oliver stated that this is the requirement to begin the audit process to bring the line items into balance. Mr. Oliver noted that they adopted a budget to have revenues of $50,000. He said they earned interest on the revenues, but by not having the $50,000 at the beginning of the year and having to pay out payments before there was money put into the Gap Fund Reserve Fund, they didn’t earn a lot of interest. Mr. Oliver stated that the interest earned was $233. He noted that looking at the budget, there is the $50,000 plus the interest earnings, which total $50,233. Mr. Oliver also mentioned the expenditure and capital outlay. He stated they did not budget a specific amount for projects. He noted that there was $8,564 for projects. Mr. Oliver said the net impact of the capital reserve balance is $91,669. Mr. Oliver explained that they were looking for a motion to adopt so they could start the audit process. On MOTION by Ms. Brown, seconded by Mr. Forshey-Friedman with all in favor, Resolution 2025-01, Amending the Capital Reserve Fund Budget for Fiscal Year 2024, was approved. Docusign Envelope ID: 62BF3B4B-1204-463B-B969-8A3768608F95 November 8, 2024 Isles of Bartram Park CDD 3 SIXTH ORDER OF BUSINESS Other Business Mr. Oliver noted they could swear in the new supervisors with the general election behind them. Mr. Oliver indicated they had to wait 14 days after a general election on November 19th. He also noted that they would ensure that happened well before the next meeting on February 21, 2025. Mr. Oliver stated they could call a special meeting if needed. SEVENTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Haber wanted to remind the Board members who have been on the Board since March 30th that if they hadn’t already, they had until the end of the year to complete the ethics training. Mr. Haber stated that he could answer any questions. Mr. Forshey-Freidman asked about getting a certificate with the free online version of the ethics training class. Mr. Forshey-Freidman stated they received a certificate when taking the HOA version. Mr. Haber clarified that the free online class version does not offer a certificate. He noted that it is really on the honor system. Listen to the courses, then fill out Form 1 next year and check the box, which is considered completed. B. Engineer Mr. Oliver stated there was nothing to report from the engineer. C. Manager Mr. Oliver noted that by the time they get to February, they will seek guidance from the Board for the initial proposed budget, which must be approved by June 15, 2025. D. First Choice Aquatics Mr. Forshey-Friedman noted the First Choice Aquatics reports were doing well. He stated that one of the discoveries was with the pond. Mr. Forshey-Friedman said the stormwater runoffs were receiving irrigation, but it wasn’t known that the irrigation was required. He stated they had reclaimed water. Mr. Forshey-Friedman said that when reclaimed water hits the stormwater runoffs, a chemical imbalance can cause algae blooms. Mr. Forshey-Friedman said they had likely been experiencing them for many years. He noted that there is a treatment for each pond that can Docusign Envelope ID: 62BF3B4B-1204-463B-B969-8A3768608F95 November 8, 2024 Isles of Bartram Park CDD 4 be done to offset the chemicals. Mr. Forshey-Friedman said that even though it is very reactive, he asked them to include that in the documentation to budget appropriately for the next budget cycle and mitigate the process better than just adding fish yearly. Again, he stated that it was very reactive and an excellent finding on his behalf. Mr. Oliver commended him for having such a good understanding of lawn maintenance and the reactive nature of responses. EIGHTH ORDER OF BUSINESS Supervisors’ Requests There being no comments, the next item followed. NINTH ORDER OF BUSINESS Audience Comments There being no comments, the next item followed. TENTH ORDER OF BUSINESS Financial Reports A. Balance Sheet as of September 30, 2024, and Statement of Revenues & Expenditures Mr. Oliver noted a Capital Reserve Fund balance of almost $92,000 for Fiscal Year 2024, ending with a positive variance of $4,608. Mr. Oliver stated that it wasn’t the balance in the account but revenues over expenditures, saying they were in the black without knowing what to budget for it. B. Assessment Receipt Schedule Mr. Oliver stated there was a 100% collection rate, which is excellent for creditworthiness. C. Approval of Check Register Mr. Oliver presented the check register for Board approval. On MOTION by Mr. Forshey-Friedman seconded by Ms. Rogers, all in favor, the Check Register, was approved. ELEVENTH ORDER OF BUSINESS Next Scheduled Meeting – February 21, 2025 @ 10:00 a.m. Mr. Oliver stated the next meeting is scheduled for February 21, 2025, at 10:00 a.m. at the World Golf Village Renaissance. Docusign Envelope ID: 62BF3B4B-1204-463B-B969-8A3768608F95 November 8, 2024 Isles of Bartram Park CDD 5 TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Forshey-Friedman seconded by Ms. Rogers, with all in favor, the Meeting was adjourned. _______________________________ _________________________________ Secretary / Assistant Secretary Chairperson / Vice Chairperson Docusign Envelope ID: 62BF3B4B-1204-463B-B969-8A3768608F95